Whelan Pertoleum Personnel Management
Contact: Andrea Penney
Email: andrea@nfpersonnel.com
Phone: 709-579-4505
Emergency Preparedness and Response and Security Advisor
JOB FUNCTION:
Project EP&R/Security Advisor provides support by development, coordination, and deployment of systematic processes to Emergency Preparedness and Response program and SSH EMCAPS deliverables as well as works with Global Security Advisor, Function Security Advisor and Site Security Contacts in the implementation of security processes.
He/she work with PT and contractors on monitoring Project EP&R/Security processes and establishing expectations. Position verifies that the project is meeting EP&R/Security objectives and SSH&E EMCAPS deliverables by independent assessment and report to Project Safety, Security and Health Manager. Additionally, position serves as primary project coordinator working with PT and contractors on EP&R/Security matters related to design and construction.
The following activities are primary roles and responsibilities of EPR&S Advisors, categorized by functional support area:
· Functional operations
· Risk management
· Intelligence
· Investigations
· Emergency response and preparedness
Roles & Responsibilities:
Develop Project emergency preparedness and response plan; some additional key deliverables:
· Develop project Emergency Preparedness & Response (EPR) Plan and Business Continuity
· Plan (BCP)
· Develop annual calendar of drills and steward to completion
· Analyze lessons learned and use to continuously improve ERP/BCP
· Establish and train EOC team members; establish liaison with ESG
· Oversee site EP&R plans
· Liaison with EPC's EP&R group
· Support project to identify, implement, and share best practices and lessons learned
· Coordinate activities with in-country SSH&E group and Functional SSH&E
· Work with project on implementing a management of change process for ERP / Systems documents
· Support and interface with safety & health related project services, e.g. contractor oversight
· Complete prequalification of SSHE systems for project contractors
Develop Security Plan, some additional key deliverables:
· Deploy security programs and processes
· Assist in the training of SSCs
· Accomplish site characterization
· Work with EPC contactors to develop security countermeasures and the Site Security Activity Plans for major construction sites
· Interface with the Functional and Global Security Advisors
· Ensure development of security upgrade plans for implementation when threat conditions escalate
· Coordinate scheduling of projects/sites Security Risk Assessments and participate in Security Risk Assessments
· Conduct review and collect interpret security metrics
· Maintain Security Work Book
· Coordinate security incident reporting and lessons learned sharing
REQUIRED KNOWLEDGE, QUALIFICATIONS, SKILLS, AND EXPERIENCES
accredited university
Contract Adminstrator
Job function:
The Contracts Administrator has the responsibility to execute contract administration processes and coordinate interfaces post-contract award for the project.
As a Procurement professional, the Contract Administrator shall 1) ensure process integrity, 2) provide commercial experience and insight, 3) leverage Procurement spend and supply chain expertise, and 4) efficiently provide contracting and procurement expertise
Responsibilities and duties include:
1. Gain alignment with the Project Management Team on project contract administration needs, objectives and requirements
· Ensure compliance with contract administration plan
· Ensure roles and responsibilities are communicated and understood
2. Ensure Contractor's contract administration and subcontracting procedures and processes meet contract requirements
• Review / comment on procurement procedures / processes deliverables to assure compliance with Company's requirements.
3. Ensure communications between Company project team and Contractor are consistent with contract terms and conditions
• Coordinate contractual communications
• Coordinate any notices associated with the contract
4. Develop and execute administrative processes that advance the project’s procedures, goals and objectives
• Monitor the approval process and verify compliance with invoicing and payment process
• Coordinate the change control process, including amendment change orders and other contract changes
• Support the resolution of Contractor change notices and claims
• Coordinate the issue of any suspension, cancellation, and / or termination notices in line with contract terms
• Coordinate the preparation and issue of milestone completion notices, turnover notices and acceptance notice(s) in accordance with the contract and approval process / procedures
• Support PMT in development and administration of performance incentive plan
5. Communicate with project team on project contract administration and subcontracting activities, progress, and issues
• Maintain close liaison with appropriate project team members (e.g., Engineering, Subcontracting, Construction QA) during execution
• Advise project team of contract administration and subcontracting issues, and steps being taken to mitigate consequences
• Participate in project team's weekly / monthly meeting with Contractor
• Capture and communicate contract administration and subcontracting lessons learned for the project
6. Maintain communication with Upstream Project Procurement subject matter experts, contribute to functional excellence, and network
• Stay apprised of company and procurement policies and procedures
• Coordinate contract administration activity reviews by and submit CA activity reports to Procurement Management.
7. Manage Contract Close-Out Activity
• Establish a close-out agreement with Contractor (settlement of any outstanding items)
• Verify and agree on final invoice, including release of retention, if any
• List and agree on contract's surviving obligations
• Resolve all contracting-related claims
• Ensure orderly turnover of project (with regards to contracting) to the operating organization
EXPECTED KNOWLEDGE, QUALIFICATIONS, SKILLS AND EXPERIENCES
· Five (5) years of contract administration experience
· Ten (10) years of major project experience.
· Experience in construction, maintenance, drilling, or Production Services contracting
· Strong analytical, negotiation, and communication skills
· BA/BS preferred
· Oil and gas experience would be very beneficial but not required
Structural / Architectural engineer (living quarters)
The Living Quarters Structural/Architectural Engineer is responsible for all structural engineering and architectural design related to the ProjectLiving Quarters. Ensures that the Living Quarters EPC contractor’s design meets all Project requirements, as detailed in the Technical Specifications. Also responsible to oversee the EPC contractor's production of the required deliverables within the project schedule. Facilitates interfaces and issue resolution among the Lead Engineer, Project Team Engineers (e.g., weight, discipline engineers, construction engineers, etc.), Operations, EPC contractor's organization, Utility and Process Module (UPM) teams related to the living quarters. Provides general structural engineering and architectural advice and guidance to the In Province Modules (IPM) Engineering Team.
Responsibilities and duties:
· Provide structural engineering and architectural design surveillance, stewardship and expertise to the Living Quarters EPC Contractor
· Steward the EPC contractor's activities with respect to engineering execution including:
- Ensure contractor complies with engineering execution plans, procedures, objectives, and overall job requirements
- Ensure that the contractor employs the appropriate design tools, including computer hardware and software
- Ensure that the contractor adheres to all appropriate specifications and standards
- Ensure that the contractor considers constructability during design and interface with the Construction team to confirm alignment on constructability issues
- Ensure that the contractor provides all contract deliverables, including those referred to in the job spec.
- Ensure contractor is controlling the work, i.e. accurate and timely progress measurement and reporting
- Ensure compliance with contractor design verification processes
- Measurement and reporting of physical progress
- Review of technical specifications and requisitions for material and outfitting procurement, fabrication and installation
- Transportation and transportation fatigue analyses as required
- Review bid evaluations, bid tabulations, bid recommendations, etc.
· Responsible for the timely resolution of issues and interfaces associated with the living quarters architectural and structural design.
· Maintain close and frequent liaison with all appropriate members of Project Management Team (Safety, IPM Project Engineers, Execution, Construction, Quality), Operations, EPC Contractor and UPM teams to communicate decisions, issues and facilitate interfaces.
· Gain alignment with the EPC contractor and Project Structural Lead on engineering needs, objectives, and requirements.
· Advise Structural Lead of emerging issues within EPC contractor's engineering and design organization (e.g., technical, staffing, schedule slippage, Quality concerns, potential commercial issues)
· Conduct regular briefing sessions with Project Structural Lead with respect to status updates, issue resolution and accomplishments.
· Provide input to Structural lead for reporting including preparation of weekly reports, progress reports, technical reports, charts, sketches, etc.
· Coordinate all involvement in structural and architectural activities and reviews by UPM team, Operations, EMDC Functional Teams, and other parties; includes interaction with EPC contractor's personnel
· Evaluate and process Contractors queries, deviation requests, change requests, etc. in accordance with Project change management processes
· Review lessons learned from previous projects related to living quarters design and evaluate applicability to Project
· Assesses Living Quarter EPC bidder’s engineering capability and proposals prior to award
· Responsible for the engineering delivery schedule for architectural and structural deliverables and critical milestones; work with EPC contractor to develop and steward recovery plans to address any schedule delays.
· Actively work with the execution and installation teams to develop and implement the optimum execution plan
· Review the weight report, provide input to the weight engineer and actively pursue weight savings opportunities
Required KNOWLEDGE, qualifications, skills, and experiences:
· Broad and extensive knowledge of:
- Design standards, specifications, codes, and appropriate safety criteria
- Offshore facilities and structures design, construction, and operations
· Bachelors or Masters Degree in structural engineering or architectural discipline
· 15+ years of closely related professional experience, 10+ years of which should be associated with living quarters design, fabrication and installation.
· Strong organizational, management, and technical judgment skills
· Ability to adapt to tight deadlines, heavy workloads, and frequent changes in priorities
· Strong leadership and interpersonal skills
· Strong organizational, coordination, planning, and interface skills
· Proficient in Microsoft Office suite of software programs, Lotus Notes, etc.
· Willing and able to travel as required
sTRUCTURAL eNGINEER
The Structural Engineer is responsible for all structural engineering and design related to the engineering of In-Province Modules (IPM) in Newfoundland such as the Drilling Support Module (DSM), Drilling Equipment Set (DES), Lifeboat Stations, Flare Boom and Helideck, and support to the living quarters and other components as needed. The structural engineer ensures that the contractor produces cost effective structures that are designed to meet the Project's performance requirements. Also responsible to oversee the EPC contractor's production of the required structural deliverables within the project budget and schedule. Ensures that all Project requirements, as detailed in the Technical Specifications, for all structures are met. Facilitates interfaces and issue resolution among the Lead Engineer, Project Team Engineers (e.g., weight, discipline engineers, construction engineers, etc.), Operations, EPC contractor's organization, Utility and Process Module (UPM) teams related to the living quarters. Provides general structural engineering advice and guidance to the In Province Modules (IPM) Engineering Team.
· Provide structural engineering and design surveillance, stewardship and expertise to the IPM contractors
· Steward the IPM contractors’ activities with respect to engineering execution including:
- Preparation of the technical specifications to be used for material procurement, fabrication and installation of the structures and components
- Review of vendor data for completeness of information required for structural design and compliance with project specifications
- Procurement of structural items including preparation of specifications, bid evaluations, bid tabulations, bid recommendations, etc.
- Control of structural interfaces
· Responsible for the timely resolution of issues and interfaces associated with the structural design.
· Maintain close and frequent liaison with all appropriate members of Project Management Team (Safety, IPM Project Engineers, Execution, Construction, Quality), IPM contractors and UPM teams to communicate issues and facilitate interfaces.
· Gain alignment with the contractor and Project Structural Lead on engineering needs, objectives, and requirements.
· Advise Structural Lead of emerging issues within contractors’ structural design organization (e.g., technical, staffing, schedule slippage, Quality concerns, potential commercial issues)
· Coordinate all involvement in structural activities and reviews by UPM team, Operations, EMDC Functional Teams, and other parties; includes interaction with contractor's personnel
· Review lessons learned from previous projects and evaluate applicability to Hebron Project
· Responsible for the engineering delivery schedule for structural deliverables and critical milestones; work with contractor to develop and steward recovery plans to address any schedule delays.
· Thorough and working knowledge of:
- Structural engineering and design principles, theories, and concepts
- Applicable codes, standards (API, AISC and AWS), and trade practices
· Working knowledge and expert judgment in the selection and application of structural analyses hardware and software such as SACS, MOSES, ANSYS, ALGOR and/or CAP/Seastar structural analysis software.
· Bachelor of Science degree in structural engineering
· 10+ years of closely related professional engineering experience associated with offshore design, fabrication and installation, 5+ years of which should be at the Senior Structural Engineer level
· Responsible to implement Project Quality Plan in assigned scope of work
· Monitor procurement activities and ensure compliance with approved processes and procedures
· Ensure inspections are conducted by qualified individuals in accordance with the Suppliers’ approved Inspection and Test Plans (ITPs)
· Conduct / attend selected pre-inspection meetings with critical material or equipment Suppliers
· Implement the Procurement Surveillance Program according to the approved Surveillance Plan
· Provide feedback on supplier performance to owner of Qualified Supplier List (QSL)
For Long Lead Equipment purchased by COMPANY
· Review purchasing documents and ensure inclusion of quality requirements
· Coordinate inspection activities with Suppliers
· Conduct selected pre-inspection meetings with critical material or equipment Suppliers
· Coordinate and monitor inspection personnel through approved third party agencies
· Identify nonconformances, verify proposed dispositions are approved and steward nonconformances to closure
EPC Procured Equipment
· Provide oversight of Contractor’s implementation of their procurement processes and procedures through execution of the Procurement Surveillance Program:
– Perform assessments and verifications in accordance with the approved Surveillance Plan
– Review and approve Contractor’s procurement procedures and monitor Contractor performance
– Participate in qualification of proposed Subcontractors or Suppliers
– Participate in the review of Request For Quotation (RFQ) packages and bid proposals
– Review key Supplier quality plans, procedures, and ITPs
– Attend selected Supplier meetings and witness/hold points (pre-award, pre-inspection, in process, Factory Acceptance Tests)
– Review and approve Contractor’s source inspector selection and inspection order assignments
– Monitor Contractor’s source inspection activities and review ITPs and FAT schedule for PT involvement
– Review selected source inspection reports based upon criticality ratings
– Ensure Contractor’s Supplier surveillance activities are commensurate with criticality ratings
– Monitors Contractor’s process for tracking and closure of deficiencies and corrective actions
– Interface with the Contractor’s Quality personnel to ensure that Contractor stewards resolution of issues in alignment with Project requirements
· Receive feedback from sites with regard to quality issues of received material and equipment
· Interface with sites regarding logistics quality activities
· Identify the need for supplemental source inspection by Company and issue monitoring inspection assignments as needed
· Advises and informs Project Site Lead and PT on quality issues, status and metrics
· Bachelor or Associate degree in Engineering or related field is preferred
· Minimum of 10 years experience in Quality Assurance / Control related to inspection of procured materials and equipment for the Oil & Gas and/or Petrochemical Industry
· Minimum of 5 years as an Inspection Coordinator / Chief Inspector or equivalent; experience working for major engineering / purchasing Contractor and/or Client is preferred
· Worldwide experience with Contractors and Suppliers involved in production facilities projects
· Qualification / certification in auditing and in inspection disciplines is preferred
· Experience with assessment and verification of project work process systems including purchasing, supplier document control and inspection surveillance
· Knowledge of inspection and surveillance procedures and requirements
· Must be proficient in common PC software (MS Word, MS Excel, etc)
· Read, write and speak fluent English with strong management, leadership and communication skills
